Office Admin cum Accountant

General Office Administration: 

• Maintain digital filing systems on the company server, ensuring documents are well-organised and easily accessible. 
• Assist with general invoicing and administrative tasks as needed. 
• Assist with compliance and management of ISO system

Timesheet Management: 

• Provide weekly staff timesheets to the General Manager for payroll processing, ensuring data accuracy and compliance with company requirements. 

Communication & Phone Manner: 

• Maintain a professional and polite phone manner when dealing with suppliers, clients, and internal team members.
• Present strong verbal and written communication skills to effectively liaise with stakeholders and provide clear updates. 

Accounts Receivable: 

• Enter supplier invoices into the accounting system with proper coding using specific GL codes.
• Reconcile supplier statements at the end of each month, ensuring all invoices are accounted for and entered into the system. 
• Generate Accounts Payable (AP) reporting and share with management by the 5th of each month.
• Manage collections for outstanding AP invoices, contacting suppliers to chase overdue payments. 
• Notify the team when suppliers are placed on stop credit status due to overdue payments.

Bank & Credit Card Reconciliations: 

• Perform account reconciliations for company bank accounts and credit cards, ensuring all transactions are accurate and up to date. 

• Great English communications skills 
• Experience in office management and administration, with the ability to handle multiple tasks independently. 
• Experience with accounting functions and understanding of accounts receivable and payable processes. 
• Preferred candidates have experience in managing ISO documentation and filing systems. 
• Excellent organizational and time-management skills. 
• Ability to meet deadlines and produce accurate reports. 
• Strong verbal and written communication skills. 
• A professional and courteous phone manner. 
• Attention to detail and problem-solving abilities. 
• Ability to work independently in a remote setting. 

• A competitive monthly salary based on your ability  
• 13th month Tet bonus & bi-annual performance bonus  
• Annual salary review  
• Attractive employee awards: Employee of Year, Semi-Annual outstanding employee  
• Social insurance and healthcare insurance upon Vietnam Labor Code 
• PTI insurance package, and annual health check 
• An English-speaking environment 
• An open culture that spurs creativity, innovation, and inclusivity 
• A variety of training courses for your career development 
• Diverse activities to foster relationships, including company trips, year-end party, employees’ birthdays 
• An open-space office, a cafeteria, and a range of modern equipment 
• Other allowances from referrals and special occasions (weddings, seniority, and new-born baby)