Office Admin (Australian client)

Virtual Assistance & General Office Administration:

• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Maintain filing systems, records, and databases, ensuring data accuracy and accessibility.
• Maintain an organized digital filing system on the company server, ensuring all documents are accessible and well-structured.
• Facilitate clear and effective communication to ensure alignment with business objectives.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Handle multiple administrative tasks virtually.

Vendor Sourcing and Supplier Management Support:

• Assist sourcing, evaluating, and maintaining relationships with local suppliers to meet operational needs.
• Assist translation, communication, negotiations, and ensure timely delivery and quality service.

Accounting & Invoicing:

• Process invoices, track expenses, and assist with basic accounting tasks. Ensure accurate records and compliance with company policies.
• Other ad-hoc accounting tasks

Timesheet Management: 

• Provide weekly staff timesheets to the General Manager for payroll processing, ensuring data accuracy and compliance with company requirements. 

Communication & Phone Manner: 

• Maintain a professional and polite phone manner when dealing with suppliers, clients, and internal team members.
• Present strong verbal and written communication skills to effectively liaise with stakeholders and provide clear updates. 

• Advanced English proficiency is a must
• Experience with administrative tasks, travel arrangements, and translation
• Purchasing experience (contact supplier, sourcing, ask for quotations…)
• Used to work in company which is in engineering fields.

We treat people fairly and with dignity, keeping a healthy perspective about life and work and fostering a positive and enjoyable work environment with appealing benefits as below: 

• A competitive monthly salary based on your ability  
• 13th month Tet bonus & bi-annual performance bonus  
• Annual salary review  
• Attractive employee awards: Employee of Year, Semi-Annual outstanding employee  
• Social insurance and healthcare insurance upon Vietnam Labor Code 
• PTI insurance package, and annual health check 
• An English-speaking environment 
• An open culture that spurs creativity, innovation, and inclusivity 
• A variety of training courses for your career development 
• Diverse activities to foster relationships, including company trips, year-end party, employees’ birthdays 
• An open-space office, a cafeteria, and a range of modern equipment 
• Other allowances from referrals and special occasions (weddings, seniority, and new-born baby)