HIRING: General Office Management Specialist

+ Key Responsibilities:

• General Office Administration:

o Maintain digital filing systems on the company server, ensuring documents are well-organised and easily accessible.

o Assist with general invoicing and administrative tasks as needed.

o Assist with compliance and management of ISO system

• Timesheet Management:

o Provide weekly staff timesheets to the General Manager for payroll processing, ensuring data accuracy and compliance with company requirements.

• Communication & Phone Manner:

o Maintain a professional and polite phone manner when dealing with suppliers, clients, and internal team members.

o Present strong verbal and written communication skills to effectively liaise with stakeholders and provide clear updates.

• Accounts Receivable:

o Enter supplier invoices into the accounting system with proper coding using specific GL codes.

o Reconcile supplier statements at the end of each month, ensuring all invoices are accounted for and entered into the system.

o Generate Accounts Payable (AP) reporting and share with management by the 5th of each month.

o Manage collections for outstanding AP invoices, contacting suppliers to chase overdue payments.

o Notify the team when suppliers are placed on stop credit status due to overdue payments.

•  Bank & Credit Card Reconciliations:

o Perform account reconciliations for company bank accounts and credit cards, ensuring all transactions are accurate and up to date.

· Great English communications skills

· Experience in office management and administration, with the ability to handle multiple tasks independently.

· Nice to have experience with accounting functions and understanding of accounts receivable and payable processes.

· Preferred candidates have experience in managing ISO documentation and filing systems.

· Excellent organizational and time-management skills.

· Ability to meet deadlines and produce accurate reports.

· Strong verbal and written communication skills.

· A professional and courteous phone manner.

· Attention to detail and problem-solving abilities.

· Ability to work independently in a remote setting.

· A competitive monthly salary based on your ability 

· 13th month Tet bonus & bi-annual performance bonus 

· Annual salary review 

· Attractive employee awards: Employee of Year, Semi-Annual outstanding employee 

· Social insurance and healthcare insurance upon Vietnam Labor Code

· PTI insurance package, and annual health check

· An English-speaking environment

· An open culture that spurs creativity, innovation, and inclusivity

· A variety of training courses for your career development

· Diverse activities to foster relationships, including company trips, year-end party, employees' birthdays

· An open-space office, a cafeteria, and a range of modern equipment

· Other allowances from referrals and special occasions (weddings, seniority, and new-born baby)